Clinical Trials Administrator

Part time (min 20 hours per week, up to 30 hours per week)

Location: Remote

The Role

We are seeking an organised individual with experience or an interest in clinical research to join our team at VCTC as a Clinical Trials Administrator.

This is a key role supporting the day-to-day operational and administrative aspects of clinical trials conducted at the site. Working closely with clinical, medical and project teams, the Study Administrator ensures that all study documentation is maintained to the highest standards, supports trial logistics, and assists in the coordination of patient visits, data entry, and site communications. This role is vital in maintaining compliance with Good Clinical Practice (GCP), sponsor protocols, and regulatory requirements, contributing to the overall quality, efficiency, and success of the trial delivery at the site.

This position is a remote position, but may involve travel to our clinical sites in Oxford, Castle Donington, Wellingborough or Milton Keynes.

About us

VCTC is a UK based patient centric clinical trial site that eliminates the burden of participation and facilitates the rapid recruitment of patients. Our pioneering processes take clinical trials to our patients, providing access to all, generating diversity and quality data through a compassionate, expedited virtual clinical trial process.

At our core we enhance the clinical trial experience for participants and sponsors leading to expedited timelines, reduced cost and ultimately bringing products to market quicker.

This is, and always will be, a core part of VCTC.

VCTC is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Key Responsibilities:

• Updating and managing site files.
• General admin e.g. emails, and meeting minutes.
• Support the safe conduct of research to provide assurance that the rights, safety and wellbeing of research participants are protected.
• Support the work of the Clinical Research Teams to ensure compliance with Good Clinical Practice (GCP) and all other relevant requirements.
• Assist in preparation for monitoring visits as per sponsor requirements.
• Ensuring the delegation log is kept up to date for each individual study at all times
• Production and formatting of study documentation from templates
• Managing patient visit booking systems including making appointments and scheduling
• First line of contact for participants
• Ensure clinical trial assessments (including specimens) are collected as per the schedule of assessments for studies where VCTC do not engage directly with participants.
• Requesting medical records and uploading into database
• Input accurate data and patient information into electronic systems.
• Liaise with internal staff and external collaborators to resolve data queries.
• Report immediately to the Project lead anything reported by a participant or a clinic that may be an adverse event or serious adverse event.
• Support the safe conduct of research to provide assurance that the rights, safety and wellbeing of research participants are protected.
• Attend project specific meetings with external stakeholders as required.

The Benefits

• Flexible working arrangements
• Pension
• Private medical insurance

The Person

Essential:

• A positive mindset and can do attitude to clinical delivery and first class patient experience
• Experience of working autonomously and as part of a multi-disciplinary team
• Excellent communication, and interpersonal skills, with the ability to engage effectively with staff and patients
• Good organisational skills
• Good written and analytical skills
• Able to manage own workload
• Demonstrable IT Skills

Desirable:

• Previous experience as a clinical trials administrator at a clinical trial site or contract research organisation
• Knowledge of the clinical trial process
• Knowledge of ICH-GCP
• Experience of electronic data capture systems

Contact information

Heather Howarth